Monin saves 3-4 hours each day with Weever.
Challenge
Before production, operators filled out paper equipment inspection and cleaning checks, then physically routed them to the quality team for review, causing delays and requiring each report to be manually re-entered into readiness reports.
Solution
Weever digitized Production Readiness Reports with easy-to-build digital forms, real-time supervisor review, and a Power BI KPI dashboard, expanding from one location to every North American facility within 5 months.
Key Results
3-4 hrs/day
Weever saved 3-4 hrs/day managing data and creating reports.
Customer Snapshot
- Company: Monin, flavored syrup manufacturer, Clearwater, FL HQ, 200+ employees, 2 North American facilities
- Contact: Johanna Velez, VP of Quality Assurance
- Result: 3–4 hours saved per day; rolled out to all North American facilities within 5 months
The Challenge
Manual Production Readiness Reporting
Monin was drowning in paper and looking for a system that would ensure compliant workflows and automate KPI reporting insights to inform continuous process improvement, all without overwhelming operators.
Before every production run, operators completed equipment inspections and cleaning, then reported completion on paper. Delays in filling out and routing forms to the quality team cost time, and each report had to be manually re-entered into production readiness reports.
The Solution
Digitized Forms with Automated KPI Reporting
- Started with Weever's Form Builder to digitize Production Readiness Reports
- Real-time submissions flowed into a Production Readiness "In Progress" view for supervisor review and approval
- Built an automated KPI dashboard in Microsoft Power BI to surface key issues for the quality team
- Expanded from one location to all North American facilities and departments within 5 months
Weever started with Production Readiness Reports at one location. Within 5 months, the solution was rolled out across all facilities in North America. The main benefit Monin realized was time savings. This resulted in cascading positive impacts including faster production lines and enabling managers to focus less on report administration and more on product quality, abnormality reporting, and overall facility improvement.
Weever’s Customer Success team helped Monin administrators use the Form Builder tool to create simple digital forms. Monin realized quickly that the forms were so easy and seamless to complete that they could request more information and still save bundles of time.
When each report was submitted by operators, it was added in real-time to the Production Readiness In Progress section so a supervisor could review and approve. The workflow automation saved time and allowed operators to get the machines rolling quicker. Weever used MS Power BI to create an automated KPI dashboard for the Product Readiness report, which highlighted key issues for Johanna and her team to address.
"Using Weever ensured that we did not lose documentation for compliance reporting. We could also see where issues were happening and make adjustments quickly." — Johanna Velez, VP Quality Assurance, Monin
The Results
- 3–4 hours saved per day through automated, real-time workflows
- Faster production line starts, since operators could complete inspections without administrative delays
- Managers spend less time on report administration and more on product quality, abnormality reporting, and facility improvement
- Rolled out company-wide across departments and facilities in 5 months
“Using Weever ensured that we did not lose documentation for compliance reporting. We could also see where issues were happening and make adjustments quickly.” - Johanna Velez, VP Quality Assurance, Monin
The information for this case study was provided by Johanna Velez, VP of Quality Assurance.
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