Transportation Manager keeps operations thriving with Weever Forms
55+
Buses Digitally Inspected Daily
Challenge
Drivers operated buses up to 200 km from the office, so safety inspections, time logs, and fuel receipts arrived by mail, email, or fax days or weeks later, leaving Corey with poor visibility, accountability, and rising paper costs.
Solution
Weever's Forms Manager digitized inspections, time logs, and fuel receipts, automatically capturing timestamp and GPS data and instantly notifying the maintenance team whenever a vehicle issue was reported.
Customer Snapshot
- Contact: Corey Halabi, Transportation/Fleet Manager
- Fleet size: 55+ buses across most of Northern Alberta, Canada
- Result: Immediate ROI through document management savings, faster reporting, and improved safety visibility
The Challenge
Days-Long Delays on Safety Reports
Corey Halabi manages a fleet of over 55 buses and a geographic area stretching across most of Northern Alberta, Canada. Corey had issues retrieving the reports he needed to validate safety. Driver’s operated their vehicles up to 200 kms away from Corey, so safety inspections, time logs and fuel receipts would take days, sometimes weeks, to be reported either directly, by email or faxed. As a result, there was very poor visibility and accountability. Also, the cost of printing and distributing paper documents made a dent on his bottom line.
The Solution
Real-Time Digital Inspections
- Each digital inspection automatically captures submission date/time and GPS location, so Corey can confirm pre- and post-trip checks were completed on schedule.
- Vehicle issues automatically notify the maintenance team and Corey, complete with photos and details, so a maintenance plan can be built before anyone sees the bus in person.
- The same platform now collects inspection reports, daily time logs, and fuel receipts in one place.
The Results
- Immediate ROI, with Corey expecting the cost offset within a few months from document management savings alone
- Faster, more reliable safety reporting with full visibility into pre/post-trip inspections
- Improved vehicle maintenance workflow efficiency and stronger safety outcomes
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